If automated alerts or regular notifications gradually fill your Outlook inbox, Sweep can automatically clear out older messages from particular senders so you do not have to keep tidying them manually. Why Is This Useful? Sweep is particularly useful for emails where you normally only need the latest message, such as regular […]
Posted in News Also tagged Automatically, EmailsIf important emails sometimes get lost among everything else in your inbox, Outlook can automatically make messages from particular people, or about particular subjects, appear in a different colour so they immediately catch your eye. Why Is This Useful? Unlike an Outlook rule that moves messages into another folder, Conditional […]
Posted in News Also tagged Automatically, EmailsIf you’re trying to find a PDF, Word document or spreadsheet someone emailed you weeks or even months ago, Outlook’s search tools can narrow down the results in seconds, saving you from scrolling endlessly through your Inbox. Why It Works Rather than searching every email, Outlook lets you filter messages […]
Posted in News Also tagged Attachments, EmailHaving the BCC field visible in Outlook helps you avoid exposing recipient email addresses and reduces the risk of sending messages incorrectly to large groups. Why This Matters When sending emails to multiple recipients, especially external contacts, it is easy to accidentally include everyone in the To or CC fields. […]
Posted in News Also tagged BCC, EmailOutlook includes a built in Screenshot tool that lets you quickly capture a window or part of your screen and insert it straight into an email, saving time and avoiding the need to use separate screenshot tools. How to do it Outlook: – Open a new email message.– Place your […]
Posted in News Also tagged Emails, ScreenshotsViewing external calendars in Outlook lets you keep everything in one place, helping you avoid clashes, missed meetings, and constant switching between apps. Here’s how. How To Add A Google Calendar To Outlook (Unified View) This method subscribes Outlook to your Google Calendar using an iCal link. It is ideal […]
Posted in News Also tagged Apple, Calendar, GoogleMost email platforms let you mark important messages so they do not get forgotten. Whether it is called a flag, a star, or a reminder, the idea is simple. Turn emails into prompts for action rather than things you hope you remember later. Outlook In Microsoft Outlook, follow-up flags work […]
Posted in News Also tagged Email, Google, InboxRushed emails are one of the easiest ways to create unnecessary confusion, embarrassment, or rework, and using delayed or scheduled sending gives you a short buffer after pressing send to catch mistakes, rethink tone, or make sure your message lands at the right moment. How to do it: Outlook Compose […]
Posted in News Also tagged Emails, MicrosoftStreamline meeting planning in Outlook by creating a poll to find the perfect meeting time, boost attendee turnout, and save hours of back-and-forth emails. Here’s how: How to do it – Create a new meeting in Outlook.– Click ‘New Meeting’, then select ‘Scheduling Poll’ in the toolbar.– Enter meeting details […]
Posted in News Also tagged EmailsEnd repetitive email chains with a single click, keeping your inbox focused and readable without missing the full conversation if you need it later. How to do it: – Select the email thread you want to silence.– Click ‘Ignore’ in the toolbar, or right-click the message and choose ‘Ignore’.– Outlook […]
Posted in News Also tagged Email, ThreadsIt sounds like a simple idea, but taking a minute to do it could save you many more minutes each day by keeping the folders you use most right at the top of the navigation pane. How to do it: – In Microsoft Outlook, in the folder pane, right‑click the […]
Posted in News Also tagged Favourites, FoldersDid you know you can bundle any set of contacts into a single group and send a message to everyone with just one address? It’s a huge time‑saver and eliminates the risk of forgetting a recipient. How to create a group – Desktop (Outlook 365) – Switch to People (the icon […]
Posted in News Also tagged Email, Groups
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