If important emails arrive with unhelpful subjects such as “Hello” or “Update”, classic Outlook lets you rename them, making them easier to identify and find later. Why Is This Useful? Adding a customer name, project reference or invoice number gives the message a more meaningful label. For example, changing “Documents” […]
Posted in News Also tagged Emails, SubjectIf you remember receiving a document but cannot find the email, Outlook’s attachment search can help you locate it without opening messages individually. Why Is This Useful? An invoice, contract or project document can easily disappear into a busy mailbox, particularly when you cannot remember the sender or subject line. […]
Posted in News Also tagged Attachments, Email, MessageIf an email contains a job you need to complete, classic Outlook can turn it into a calendar appointment, helping you reserve time for the work while keeping the instructions attached to that time slot. Why Is This Useful? Flagging an email can help you remember it, but it does […]
Posted in News Also tagged EmailIf automated alerts or regular notifications gradually fill your Outlook inbox, Sweep can automatically clear out older messages from particular senders so you do not have to keep tidying them manually. Why Is This Useful? Sweep is particularly useful for emails where you normally only need the latest message, such as regular […]
Posted in News Also tagged Automatically, EmailsIf important emails sometimes get lost among everything else in your inbox, Outlook can automatically make messages from particular people, or about particular subjects, appear in a different colour so they immediately catch your eye. Why Is This Useful? Unlike an Outlook rule that moves messages into another folder, Conditional […]
Posted in News Also tagged Automatically, EmailsIf you’re trying to find a PDF, Word document or spreadsheet someone emailed you weeks or even months ago, Outlook’s search tools can narrow down the results in seconds, saving you from scrolling endlessly through your Inbox. Why It Works Rather than searching every email, Outlook lets you filter messages […]
Posted in News Also tagged Attachments, EmailHaving the BCC field visible in Outlook helps you avoid exposing recipient email addresses and reduces the risk of sending messages incorrectly to large groups. Why This Matters When sending emails to multiple recipients, especially external contacts, it is easy to accidentally include everyone in the To or CC fields. […]
Posted in News Also tagged BCC, EmailOutlook includes a built in Screenshot tool that lets you quickly capture a window or part of your screen and insert it straight into an email, saving time and avoiding the need to use separate screenshot tools. How to do it Outlook: – Open a new email message.– Place your […]
Posted in News Also tagged Emails, ScreenshotsViewing external calendars in Outlook lets you keep everything in one place, helping you avoid clashes, missed meetings, and constant switching between apps. Here’s how. How To Add A Google Calendar To Outlook (Unified View) This method subscribes Outlook to your Google Calendar using an iCal link. It is ideal […]
Posted in News Also tagged Apple, Calendar, GoogleMost email platforms let you mark important messages so they do not get forgotten. Whether it is called a flag, a star, or a reminder, the idea is simple. Turn emails into prompts for action rather than things you hope you remember later. Outlook In Microsoft Outlook, follow-up flags work […]
Posted in News Also tagged Email, Google, InboxRushed emails are one of the easiest ways to create unnecessary confusion, embarrassment, or rework, and using delayed or scheduled sending gives you a short buffer after pressing send to catch mistakes, rethink tone, or make sure your message lands at the right moment. How to do it: Outlook Compose […]
Posted in News Also tagged Emails, MicrosoftStreamline meeting planning in Outlook by creating a poll to find the perfect meeting time, boost attendee turnout, and save hours of back-and-forth emails. Here’s how: How to do it – Create a new meeting in Outlook.– Click ‘New Meeting’, then select ‘Scheduling Poll’ in the toolbar.– Enter meeting details […]
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